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Features in HiTrack 4 Windows

The HiTrack 4 Series represents the cutting-edge of EHDI Data Management. The HiTrack 4 database is built around a dynamic framework to provide the logic needed for managing the complex requirements of EHDI tracking and follow-up. The HiTrack client offers a task-oriented user interface and is designed for maximum flexibility.

HiTrack Software Screenshot

The Windows Client offers all of the HiTrack functionality in a quick, responsive Windows application that requires minimal configuration. The Windows Client allows each HiTrack user to run their own individual database, or they can connect to a remotely hosted database to access the same data as other HiTrack 4 users (Web and Windows).

Hearing Screening Protocol Engine™

HiTrack's Hearing Screening Protocol Engine™ is a rule-based system that governs how infants are tracked. Based on the screening protocol selected by the Screening Program Coordinator, the software automatically suggests the "next step" needed for each baby being tracked through the screening and follow-up process. Users can select a protocol to best suit their facility's data tracking needs:

  • Two-Stage Automated Pass/Manual Non-Pass
  • Two-Stage Fully Automated
  • Two-Stage Manual
  • Two-Stage Inpatient Automated
  • Two-Stage Dual Equipment Auto-Pass Only
  • Two-Stage Dual Equipment Automated


  • Access rights can be administrated by creating User Groups and Users
  • Facilities and their specific equipment can be entered and modified
  • Physicians, screeners and audiologists can be entered and modified
  • Alternate IDs for medical personnel can be entered to help facilitate linking with third-party screening equipment software
  • Nursery, language and ethnicity pick lists can be customized
  • Each facility can decide which letters they want to use for Primary Contacts and Primary Care Providers
  • Required fields can be defined for manual data-entry
  • Facility Groups can be defined for reporting and filtering

Facility Baby List

  • Based on a facility's protocol setting, infants are categorized automatically for "what they need next"
  • Infants needing inpatient or outpatient screening can be easily identified
  • Recommendation Templates are provided to help users arrange upcoming appointments
  • Find features and sortable lists aid in locating infant records
  • The birth facility and birth date filter allow users to work with subsets of data
  • The Transfer file shows all infants transferred from the current facility
  • Infants who pass screening with risk indicators entered are automatically placed in a Risk Monitoring file
  • CDC Milestone Tracking, including filters for 'Met', 'Due Soon', 'Overdue' and 'Late'

Facility Group Baby List

  • Work with babies from multiple facilities in one convenient list

Child Information

  • Demographic data can be entered and modified for a baby
  • The Summary screen provides an overview of all pertinent baby data.
  • Easy to use entry screens for:
    • Contacts
    • Screening History
    • Risk Indicator Assessments
    • Diagnostic Testing, Hearing Disposition and Audiograms
    • Recommendations and Amplification

Import & Merge Data

HiTrack's advanced Importer and Merger are both rule-based systems designed to be flexible and efficient. Data from external sources are merged in batches allowing error-free records to flow into the central database while questionable records are set aside for correction at the user's convenience.

  • Manually resolve questionable merges
  • Manually resolve "Unknown Codes" from screening equipment
  • Support for most popular screening equipment
  • Import and merge patient demographic data from hospital data systems
  • Import and merge lists of Physicians, Audiologists and Screeners from hospital data systems.
  • Review Merge History


  • Customizable Letter Templates with stock letters in English and Spanish
  • The Letter Queue is automatically updated as data comes into HT
  • Appropriate letters can be manually requested for a baby at any time
  • Letter history shows all letters generated for a baby or a facility
  • Once a letter is processed from the Queue they can be modified prior to printing.


  • Baby List Reports
    • Inpatient Screening Report
    • Outpatient Screening Report
    • Infants with Risk Indicators
    • Infants with suspected Hearing Losses
    • Infants Needing Diagnostics
  • Summary Reports
    • Tracking Flow Chart
    • State Quarterly Report
    • Hospital Summary Report
    • CDC Milestone Summary Report
    • Technology Summary Report
  • Custom criteria can be applied to any report
  • Easy to use filter options


  • A change log is maintained in the database

See our Quick Start Guide [PDF] for more feature details.

Configuration Options

HiTrack 4 Configuration Options

Contact us about more configuration options!