Hearing Screening Protocol Engine™

HiTrack's Hearing Screening Protocol Engine™ is a rule-based system that governs how infants are tracked. HiTrack automatically suggests the "next step" needed for each baby being tracked through the screening and follow-up process based on administrator user configuration. Users can select a protocol to best suit their facility's data tracking needs. Both two-stage screening and single stage (A-ABR only) protocols are available.

Administration

• Access rights can be administrated by creating User Groups and Users
• Facilities and their specific equipment can be entered and modified
• Physicians, screeners and audiologists can be entered and modified
• Alternate IDs for medical personnel can be entered to help facilitate linking with third-party screening equipment software
• Nursery, language and ethnicity pick lists can be customized
• Each facility can decide which letters they want to use for Primary Contacts and Primary Care Providers
• Required fields can be defined for manual data-entry
• Facility Groups can be defined for reporting and filtering

Facility Baby List

• Based on a facility's protocol setting, infants are categorized automatically for what they need next
• Infants needing inpatient or outpatient screening can be easily identified
• Recommendation Templates are provided to help users arrange upcoming appointments
• Find features and sortable lists aid in locating and managing infant records
• Built in column auto-filters allow users to work with subsets of data
• The Transfer filter shows all infants transferred from the current facility
• Infants who pass screening with risk indicators entered are automatically placed in a Risk Monitoring file
• 1/3/6 CDC Milestone Tracking, including filters for 'Met', 'Due Soon', 'Overdue' and 'Late'

Facility Group Baby List

• Work with babies from multiple facilities in one convenient list

Assigned-to-Me Baby List

• Work with babies specifically assigned to your HiTrack login
• System-wide Search features allow non-facility users to look up records not yet assigned to them

Child Information

• Demographic data can be entered and modified for a baby
• The Summary screen provides an overview of all pertinent baby data
• Easy to use entry screens for:
  • Contacts
  • Screening History
  • Risk Indicator Assessments
  • Diagnostic Testing, Hearing Disposition and Audiograms
  • Recommendations and Amplification
• Site specific custom forms help track data not typically collected by HiTrack

Import & Merge Data

HiTrack's advanced Importer and Merger are both rule-based systems designed to be flexible and efficient. Data from external sources are merged in batches allowing error-free records to flow into the central database while questionable records are set aside for correction at the user's convenience.

• Manually resolve questionable merges
• Manually resolve unrecognized data from screening equipment before it comes into HiTrack
• Support for most popular screening equipment
• Import and merge patient demographic data from hospital data systems
• Import and merge lists of Physicians, Audiologists and Screeners from hospital data systems.
• Review Merge History
• HL7 V2.x Compatible

HIPAA Compliance

• Industry-grade encryption and user account management policies
• View logging and user specific patient level change tracking
• Business Associate Aggreements
• HiTrack Help Desk is trained annually on HIPAA

Letters and Secure Communication

• Customizable Letter Templates with stock letters in English and Spanish
• The Letter Queue is automatically updated as data comes into HiTrack
• Appropriate letters can be manually requested for a baby at any time
• Secure Messages can be sent to parents, phyisicans and audiologists
• Letter history shows all letters generated for a baby or a facility
• Letters can be FAXed depending on site configuration

Reports

• Baby List Reports
  • Inpatient Screening Report
  • Outpatient Screening Report
  • Infants with Risk Indicators
  • Infants with suspected Hearing Losses
  • Infants Needing Diagnostics
• Summary Reports
  • Tracking Flow Chart
  • State Quarterly Report
  • Hospital Summary Report
  • CDC Milestone Summary Report
  • Technology Summary Report
• Custom criteria can be applied to any report
• Easy to use filter options

Federal Reporting and Extract

• CDC compatible iEHDI CSV file autoamtically generated
• CDC HSFS counts and statistics autoamtically generated
• Annual requirement updates maintained by HiTrack

See our Quick Start Guide [PDF] for more feature details.

Configuration Options

Contact us about even more configuration options!